Pleneo has officially launched as a new collaboration technology company focused on simplifying the deployment and management of medium and large meeting rooms.
Built by the team behind Xilica, a 25-year professional audio brand, Pleneo introduces a system-level approach designed to help organizations manage larger collaboration spaces with the same consistency and predictability typically associated with small-room IT deployments.
While small meeting rooms are commonly deployed as standardized IT endpoints, larger rooms are often delivered on a room-by-room basis. According to Pleneo, this creates challenges around scalability, operational consistency and long-term management.
At the core of the new platform is Room OS, a software-driven operating layer that defines how medium and large rooms are deployed and operated. Room OS combines on-device intelligence with cloud-based orchestration through Pleneo Cloud, enabling zero-touch provisioning of component-based room systems. Audio, video and peripherals are unified into a single managed environment intended to reduce manual configuration and variability between spaces.
The platform is anchored by RoomHub, originally developed within Xilica and now central to the Pleneo ecosystem. RoomHub provides localized edge processing while remaining integrated with Pleneo Cloud. By handling audio and video processing at the edge, RoomHub supports features such as AI-driven AutoDeploy, NoiseSense, machine learning-based de-reverberation, video intelligence and IQ Voice Enhancement.
Pleneo says this architecture allows organizations to standardize how rooms are commissioned and managed, helping reduce uncertainty traditionally associated with larger room deployments.
“Large meeting rooms are no longer special cases,” said James Knight, CEO of Pleneo. “They’re increasingly part of the core collaboration estate, and they need to fit naturally into IT and UC operating models. Pleneo was created to offer a new way forward — one that makes large rooms easier to deploy, easier to operate, with a user experience ready for what collaboration is becoming.”
The company positions the platform as supporting the growing role of AI-powered collaboration tools, where audio quality, video consistency and spatial context directly affect transcription accuracy, speaker attribution and post-meeting analysis.
Room OS is built to align with enterprise IT standards, supporting local data sovereignty and compliance with frameworks including SOC 2 Type II and ISO 27001.
“As collaboration platforms become more intelligent, the expectations placed on meeting rooms have changed,” said Craig Durr, Chief Analyst at The Collab Collective. “Consistent, high-quality room inputs are now critical, particularly in medium and large spaces where variability has traditionally undermined outcomes. Pleneo is approaching this challenge at the system level, which is exactly what the market needs as organisations try to scale intelligent collaboration beyond small rooms.”
Pleneo products are available immediately through a global distribution network spanning more than 60 countries. The company will exhibit at ISE 2026 at booth 2-R500.
